1.8 Use of CCTV
The Meadows Pre-School has in place a CCTV surveillance system. Images are monitored and recorded and will be used in strict accordance with this policy. The CCTV belongs to the 1st Harefield Scout group and is used for building security; however the pre-school reserves the right to use any CCTV images concerning the safety of the children within the setting. The scout group leader is responsible for the maintenance and stored images. Images are kept for a maximum of 2 weeks before automatically recording over previous images.
The CCTV System
The system comprises: Fixed position cameras, Monitors, digital recorders and Public information signs.
Cameras will be located at strategic points, facing the main gate, main pathway toward the building, the main garden area and toward the back of the garden. No camera will be hidden from view. Signs will be prominently placed at the entrance to the building and wherever necessary. This is to inform staff, parents/carers, visitors and members of the public that CCTV is in operation.
Purpose of the System
The system will be used for the security of the building only, however the pre-school reserves the right to use any CCTV images concerning safeguarding the children with consisting respect for any individuals privacy.
The system will primarily be used for the following:
⁃ Assist to prevent and detect any crime within or around the premises
⁃ Evidence of any serious incidents concerning children, staff, parents/carers, visitors and members of the public.
⁃ Ensure the safety and well-being of the children within the setting
The system will NOT be used for the following:
⁃ To provide any images for the world-wide-web
⁃ To hand any images to a third party, other than the police or officials if deemed necessary, within the compliance of the data protection act 1998.
The system monitor is kept within the office of the building, out of site from outside the setting. CCTV will be recording 24 hours a day, seven days a week throughout the whole year. It is recognised that images are sensitive material and subject to the provisions of the Data Protection Act 1998.
Access To Images
Access to any images will be restricted to The 1st Harefield Scout Leader and The Meadows Pre-School Management. Disclosure of recorded material will only be made to third parties in strict accordance with the purposes of the system and is limited to the following authorities:
⁃ Law enforcement agencies where images recorded would assist in a criminal enquiry and/or the prevention of terrorism and disorder
⁃ Prosecution agencies
⁃ People whose images have been recorded and retained unless disclosure to the individual would prejudice criminal enquiries or criminal proceedings
⁃ Emergency services in connection with the investigation of an accident
Access to images by staff, parents/carers or visitors
CCTV digital images, if they show a recognisable person, are Personal Data and are covered by the Data Protection Act. Anyone who believes that they have been filmed by CCTV is entitled to ask for a copy of the data, subject to the prohibitions on access also covered by the Data Protection Act. They do not have the right of instant access; they must abide by the Data Protection procedures. A person whose image has been recorded and retained and who wishes access to the data must apply in writing to the Pre-School Manager. The Pre-School Manager will then arrange for viewing of the images and subsequent discussion of content. The Data Protection Act gives the Pre-school Manager the right to refuse a request for a copy of the data particularly where such access could prejudice the prevention or detection of crime or the apprehension or prosecution of offenders. If it is decided that a data subject access request is not to be complied with, the reasons will be fully documented and the data subject informed, whenever possible in writing, stating the reasons.
Data Protection Act 1998
CCTV digital images, if they show a recognisable person, are Personal Data and are covered by the Data Protection Act.